IMMUNIZATIONS

The Immunization Office is available by phone and email only.

Immunization Record Deadline

Summer/Fall 2022: Monday, August 1, 2022
Spring 2022: Wednesday, January 5, 2022

Requirements Summary

All newly admitted students, newly re-admitted students, and students who have changed to on-campus students, must submit the Mason Immunization Record Form and any supporting immunization documents by close of business on the deadline.

Students must fill out Parts 1-3 (part 2 if applicable) of the Mason Immunization Record Form.  A healthcare professional must transcribe (complete & sign) the other parts of the Mason Immunization Record Form. Students born after December 31, 1956, must provide documented proof that they have been immunized against certain communicable diseases. Accepted proof of immunization must be submitted for Hepatitis B, Measles, Mumps, and Rubella, Tetanus/Diphtheria/Pertussis, Meningococcal, and Tuberculosis.

All Mason students are strongly encouraged to be fully vaccinated against COVID-19 and submit proof of vaccination and booster vaccination. Read more here.

Immunization requirements are mandated by the Commonwealth of Virginia and George Mason University policy #6004. Student Health Services is responsible for collecting and maintaining students’ immunization records.

A late fee will be charged and a hold will be placed on the student’s Patriot Web account if immunization records or documentation are incomplete.

Contact the Immunization Office

Virtual services only

immunize@gmu.edu
703-993-2135
Hours

SaturdayClosed

5 Steps to Submit Immunization Records

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Download Mason’s Immunization Record Form

All newly admitted or newly re-admitted students, or those students who have changed to on-campus status are required to submit the Mason Immunization Record Form by the deadline.  Students must complete Parts 1 – 3. A healthcare professional must transcribe (complete & sign) the remaining sections for students born after December 31, 1956. If indicated, Part 4 must also be filled out by a healthcare professional, regardless of student date of birth.

All newly admitted or newly re-admitted students, or those students who have changed to on-campus status are required to submit the Mason Immunization Record Form by the deadline.  Students must complete Parts 1 – 3. A healthcare professional must transcribe (complete & sign) the remaining sections for students born after December 31, 1956. If indicated, Part 4 must also be filled out by a healthcare professional, regardless of student date of birth.

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Gather Records

Collect your immunization records. You may already meet some requirements, as you receive some vaccinations (shots) in childhood.

You may find records by contacting your parent/guardian, the healthcare providers who gave the vaccinations (such as a pediatrician, primary care provider or health department), military service branch, a previous U.S. high school or 4-year university, or state immunization information system.

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Visit a Healthcare Professional

This visit is for the healthcare professional to review your records, make sure you meet requirements, and transcribe (fill out & sign) the Mason Immunization Record Form. A primary healthcare provider or Student Health Services can provide this service. Contact your healthcare provider about transcription service or meeting vaccination requirements. Visit our transcription service webpage for details about this service with SHS.

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Submit Completed Forms

Students are responsible for ensuring records are received and complete by the deadline. We recommend you submit your form early. No faxed or emailed records are accepted. Print clearly and legibly on forms. Two ways to submit the Mason Immunization Record Form and supporting documentation:

  1. Upload to the online patient portal (preferred method). Click here for upload instructions.
  2. Or, mail to “Immunization Office, 4400 University Drive, MS 2D3, Fairfax VA, 22030”.
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Check Record Status in Patient Portal

Log into the Patient Portal to check your immunization status. Status will be updated after documentation is submitted – usually within 48 business hours, however, it may take longer depending on the volume of submissions.

Select ‘Messages’ from the portal navigation menu. Message subject line will be “Complete” or “Incomplete.” If the status is complete, you are done. If the status is incomplete, the message will explain what requirement is missing or needs updated.

You can also check your status by selecting “Immunizations” then “View History” from the portal navigation menu. The acceptable status is Verified. If you have not met a requirement, then the vaccine will be listed under Missing Immunization. After you submit required documentation, check the portal again for your updated status.

Required Immunizations & Proof of Vaccination Documentation

Proof of vaccination or immunity (through blood work) must be supported by documentation. A healthcare professional must transcribe (complete and sign) the Mason Immunization Record Form based on historical documentation or administration of shots. Submit copies of any titers lab reports. If needed, submit documentation for TB testing, chest x-rays and/or medical treatment. Documentation should include your full name and date of birth;  please include your Mason G#.

Select each immunization to review requirements.

Frequently Asked Questions

Get answers to common questions about required immunizations, submitting the Mason Immunization Record Form or supporting documentation.

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Immunizations Questions

A titer is a laboratory test that measures the presence and amount of antibodies in blood. A titer may be used to prove immunity to disease. A blood sample is taken and tested.

If the test is positive (above a particular known value) the individual has immunity. If the test is negative (no immunity) or equivocal (not enough immunity) you need to be vaccinated.

A Titer Lab Report is generated by the lab that tested the blood sample. The Titer Lab Report must include the test type, exact values, signature, and date.

Transcription means that a healthcare professional will review your immunization records, verify information, and fill out the needed information for the Mason Immunization Record Form. The Immunization Record Form is not considered transcribed if “see attached” is written in the sections the healthcare professional must complete.

Students can have Student Health Services provide transcription service for a fee. Click here for more information.

No, students cannot only submit shot/vaccination records.

The Mason Immunization Record Form must be transcribed (filled out and signed) by a healthcare professional.   This can be your healthcare provider or Student Health Services.

For transcription service with Student Health, fill out Parts 1 – 3 (if applicable, part 2) of the Mason Immunization Record Form. Upload shot records and immunization documents through the Patient Portal. Email the Immunization Office to request transcription service.

The Immunization Record Form and any supporting documentation must be received and completed by the appropriate deadlines.

Students with the Mason Immunization Record Form transcribed and signed by a healthcare professional may submit a partial form as long as the majority of the required information is complete.

The student must also submit the missing proof of vaccination for the remaining requirement(s) before the deadline.  Students do not need to resubmit the entire immunization record form again.

Contact the Immunization Office with questions about meeting requirements.

Log Into Portal

Visit https://gmu.medicatconnect.com. You will be directed to the log in page. Select “George Mason University” as your organization.  You need your Mason Net ID (user ID) and patriot password. Complete 2-factor authentication.

You will need to set up 2-factor authentication (2FA) to log into the Patient Portal. Visit the Mason ITS website for set-up instructions.

To Upload Documents

Instructions for uploading documents to the patient portal with imagesStep 1: Take a picture or scan and save your documents individually. This is completed outside of the patient portal using your computer, scanner software/app or smart phone. If you are uploading multiple documents, save each document as a separate file.

  • Images must be .png, .tiff, .jpg, .jpeg, .gif. Documents must be .txt or .pdf.
  • Files must be smaller than 4 MB.
    • Scan/save in black and white, or at a setting of 150 DPI to get a smaller file.
    • Crop photos to only show the document.
  • Use only letters and numbers in the file name. Do not include any special characters.
  • Document names must be less than 60 characters.
  • Do not upload a password protected file.

Step 2: Select “Upload” from the portal navigation menu.

Step 3. Choose the document you are uploading in the “Choose document you are uploading” drop down menu on the page.

Step 4: Click “Select File,” and locate the file on your computer or smart phone.

Step 5: Click “Upload” button. The document will be listed below, as a confirmation that the document was added to the queue. If you made a mistake, delete the file by clicking on the “X” at the end of the document name which is listed next to the Change box.

Documents you have uploaded will appear below the “Documents already on file” section as a confirmation they were successfully uploaded. Select “View file” to see document. Log back into the portal 48-72 business hours after successful upload to check your record status.

Log into the Patient Portal to check the status of your submitted form and records. The status will be updated after the Immunization Record Form or documentation is submitted – typically within 48 business hours, however, it may take longer based on the volume of submissions.

Two ways to check your status:

  • Select ‘Messages’ from the Patient Portal navigation menu to read the message about your record status.  The message subject line will be “Complete” or “Incomplete”. If the status is complete, you are done. If the status is incomplete, the message will explain what requirement is missing or needs to be updated.  An email is also sent to the student’s Mason email account. The email will direct you to log into the Patient Portal. Check your junk/spam folder if you do not see a message in your inbox.
  • You can also select “Immunizations – “View History” from the navigation menu. A message will state “Overall Status – Verified” once your immunizations are complete. If you have not met a requirement, then the vaccine will be listed under Missing Immunization. Vaccines will appear in the ‘Item on File’ section.

After you submit the required documentation, check the portal again for your updated record status.

Log into the Patient Portal to check the status of your immunization submissions. Select Messages from the portal menu. You will get a secure message notifying you when your records have been received. Due to the high volume of records that are coming in to Student Health Services, this may take several days. 

When you upload a document to the portal, those documents will be listed in the “Documents Already on File” section on the Upload webpage. Click “View File” (check your computer downloads) to view what you uploaded.

Please continue to check your portal for status updates. You will receive a secure message after your records are processed.

{Updated 8/2021}

Log into the Patient Portal. There are two ways to check for missing requirements:

  1. Select “Messages” from the navigation menu. You will be notified of missing or incomplete requirements once your records are processed.
  2. Select “Immunizations – “View History” from the navigation menu. If you have not met a requirement, then the vaccine will be listed under Missing Immunization. Vaccines will appear in the ‘Item on File’ section. A message will state “Overall Status – Verified” once your immunizations are complete.
    • If you have an approved extension, your status will be listed as verified until the extension expires (if applicable).

Students should contact their health insurance provider to check their insurance coverage for immunizations and titers. Student Health Services cannot guarantee coverage, payment or reimbursement by your insurance company.

Students who have purchased the university Student Health Insurance plan have necessary immunizations and/or titers covered at 100% at Student Health Services. Details can be found in your Plan Details and Summary.

  1. Visit https://gmu.medicatconnect.com. Or, select ‘Patient Portal’ in our navigation menu.
  2. You will be directed to the log in page. Select “George Mason University” as your organization from the dropdown menu.
  3. Use your Mason Net ID (user ID) and patriot password to login.
  4. Complete 2-factor authentication (2FA) if prompted. Visit the Mason ITS website for info and instructions to set up 2FA.

You will receive an email to your Mason email informing you that you have a message in the Patient Portal.

The message will state that you must log into the portal to access the message. The email message will be from: NoReply[at]medicat.com. If you have a question about the validity of the email, please contact Student Health.

You may need to check your junk/spam/other mail folder(s).

Once you log into the Patient Portal, select “Messages” from the portal navigation menu. Unopened messages have an envelope icon.

Get a copy of your Mason immunization record through the online Health Services Patient Portal.

  1. Log into Patient Portal. Find log-in instructions here.
  2. Select “Immunizations” then “View History” from the Patient Portal navigation menu.
  3. Click the green Print button to download a pdf or print a copy of your record.

Student Health recommends that before graduating from Mason, you download a copy of your immunization record to keep for your records.

Students can also fill out and submit the Release of Health Records FROM Mason form to request a copy of their immunization record. Submission options are listed on the form.

There is no fee for students to obtain their immunization record.

Yes. Any student who will be meeting and/or living on a George Mason University campus (Fairfax, Arlington, Science and Technology, Loudoun, etc) must submit the Mason Immunization Record Form and immunization documentation.

Proof of immunizations are required for all students. However, if you are enrolled in a 100% online program or for a fully online course load for the upcoming semester (e.g. Fall 2022) AND will not be participating in any activities on-campus or living on-campus, you may request a waiver from the vaccination documentation requirement.

You must complete the 100% Online or Fully Remote – All Vaccination Documentation and Testing Waiver Request Online form on the Office of the University Registrar’s website. The waiver request must be completed each semester by the immunization deadline.  The form will go to the Registrar’s Office; the office will confirm your registration and add a notation on your record for the current semester only.

By submitting the form, you are acknowledging that you understand the requirement to provide proof of vaccination and are confirming that you will not participate in any on-campus classes or events until you provide proof of vaccination. Contact the Office of the University Registrar for questions about completing the form.

Once you have submitted the Registrar’s form, allow time for processing. If you receive an email from the Immunization Office after submission, please contact us.

Online-only students may choose to submit the Mason Immunization Record Form. Follow the 5-step submission process. If you anticipate being on-campus for a future semester, the Immunization Office recommends uploading your documentation so that it will already be in the Patient Portal.

Yes. All students, part-time and full-time, degree and non-degree students, living on or off campus, must submit the Mason Immunization Record Form and immunization documentation in order to attend classes at George Mason University.

Yes, all Mason students are required to submit the Mason Immunization Record Form and immunization documentation.

Tuberculin (TB) testing is a procedure for diagnosis of Latent TB Infection. This test is performed by either a tuberculin skin test or a blood test (T-Spot or QuantiFeron).

A Quantiferon test (QFT) is acceptable instead of the tuberculin skin test. If you choose the blood test, you should submit a copy of the lab report with your immunization records.

If a tuberculin (TB) skin test is required for you, the test must be less than 3 months old from the first day of classes at Mason. A tuberculin skin test, a quantiferon blood test, or a t-spot test will be accepted to meet the requirement.

If you have documentation of a previous positive TB test, only provide documentation of history and a chest x-ray report. A chest x-ray report must be less than 3 months old from the first day of classes at Mason. Provide documentation of medication if taken.

No. A chest x-ray is only acceptable if you have tested positive for tuberculosis. You must complete a TB skin test or TB blood test less than 3 months from the first day of classes at Mason. The TB testing is required based on the screening questions on the Immunization Record Form.

No. A history of disease is NOT accepted as proof of immunization. It is recommended to have titers drawn to verify sufficient immunity. If immunity is not positive, you will be required to receive MMR vaccinations.

No. Students must provide proof of vaccination. Click here for requirements or view the Mason Immunization Record Form.

No. You will be unable to register without an up-to-date tetanus and diphtheria booster. The booster must be administered every 10 years. Students receiving their decennial booster must receive Tdap (tetanus, diphtheria and pertussis), or Td (tetanus/diphtheria) per listed requirements.

You can  receive immunization from a healthcare provider or local health department. You can also schedule an appointment with Student Health Services (703-993-2135) for your immunizations for a fee.

Your healthcare provider must complete and sign the Mason Certificate of Medical Exemption for Immunizations Requirements Form (PDF). Medical diagnosis must be included. Upload it to the patient portal.

Newly admitted or newly re-admitted students should submit this form along with your Mason Immunization Record Form.

Students must submit the original, signed, and notarized Virginia Certificate of Religious Exemption Form (Form CRE-1). The religious exemption form is located on the Commonwealth of Virginia website – search for “Religious Exemption Form Virginia”. The correct form will say Form CRE-1 at the bottom.

Exemptions do not apply to the Tuberculosis Screening section on the Mason Immunization Record Form.

Submission options:

  1. Upload to the online patient portal (preferred method).
  2. Or, mail to “Immunization Office, 4400 University Drive, MS 2D3, Fairfax VA, 22030”.

 

 

Student Health Services strongly recommends students complete the Meningitis B vaccine series, especially if you will be living in a dormitory or dorm-style residence.

Recently, there have been outbreaks of meningococcal B at several U.S. colleges and universities. And, both Meningococcal serotype ACYW and Meningococcal serotype B have caused meningitis outbreaks. Meningitis ACYW vaccine does not protect against Meningitis B.

Note: The Meningitis B vaccine does not fulfill the Meningococcal quadrivalent (ACYW) immunization requirements.

More information about Meningitis is available from the Centers for Disease Control.

Vaccine Information Statements are available in many languages from the Immunization Action Coalition.

All George Mason University students are strongly encouraged to submit COVID-19 vaccination documentation and booster documentation. Upload it to the online Patient Portal.

Visit our COVID-19 Vaccination page for more information.

{Updated 1/31/22}

No, it does not have to be transcribed onto the Immunization Record Form.

You are strongly encouraged to submit your COVID vaccination documentation along with the Immunization Record Form.

If your Immunization Record Form and supporting immunization documentation were received on time and are complete, then you will not receive a late fee. The Immunization Office can see the date of uploaded records, even if they are processed after the deadline.

If your records are not complete, you will incur a late fee, even if uploaded by the deadline. We encourage students to submit records early to ensure you have time to fulfill any missing requirements.

Late fees are applied for anyone not compliant with ANY immunization requirement by the listed deadline.

Log into the Patient Portal and select Messages from the navigation menu. You are notified of incomplete or missing requirements.

If there were extenuating circumstances that prevented you from submitting completed immunization records on time, you may submit an online appeal for the immunization late fee. Appeals will only be considered once all immunization records are submitted and complete.

Learn more about the late fee here.

No.  All immunization records and/or exemption forms should be uploaded to the Patient Portal.

You can choose to mail the Immunization Record Form or original, notarized Religious Exemption Form to the Immunization Office (4400 University Drive, MS 2D3, Fairfax VA 22030). Leave plenty of time for the forms to arrive prior to the deadline.

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COVID Vaccine FAQ

Log Into Portal

Visit https://gmu.medicatconnect.com. You will be directed to the log in page. Select “George Mason University” as your organization.  You need your Mason Net ID (user ID) and patriot password. Complete 2-factor authentication.

You will need to set up 2-factor authentication (2FA) to log into the Patient Portal. Visit the Mason ITS website for set-up instructions.

To Upload Documents

Instructions for uploading documents to the patient portal with imagesStep 1: Take a picture or scan and save your documents individually. This is completed outside of the patient portal using your computer, scanner software/app or smart phone. If you are uploading multiple documents, save each document as a separate file.

  • Images must be .png, .tiff, .jpg, .jpeg, .gif. Documents must be .txt or .pdf.
  • Files must be smaller than 4 MB.
    • Scan/save in black and white, or at a setting of 150 DPI to get a smaller file.
    • Crop photos to only show the document.
  • Use only letters and numbers in the file name. Do not include any special characters.
  • Document names must be less than 60 characters.
  • Do not upload a password protected file.

Step 2: Select “Upload” from the portal navigation menu.

Step 3. Choose the document you are uploading in the “Choose document you are uploading” drop down menu on the page.

Step 4: Click “Select File,” and locate the file on your computer or smart phone.

Step 5: Click “Upload” button. The document will be listed below, as a confirmation that the document was added to the queue. If you made a mistake, delete the file by clicking on the “X” at the end of the document name which is listed next to the Change box.

Documents you have uploaded will appear below the “Documents already on file” section as a confirmation they were successfully uploaded. Select “View file” to see document. Log back into the portal 48-72 business hours after successful upload to check your record status.

Log into the Patient Portal to check the status of your immunization submissions. Select Messages from the portal menu. You will get a secure message notifying you when your records have been received. Due to the high volume of records that are coming in to Student Health Services, this may take several days. 

When you upload a document to the portal, those documents will be listed in the “Documents Already on File” section on the Upload webpage. Click “View File” (check your computer downloads) to view what you uploaded.

Please continue to check your portal for status updates. You will receive a secure message after your records are processed.

{Updated 8/2021}

All George Mason University students are strongly encouraged to submit COVID-19 vaccination documentation and booster documentation. Upload it to the online Patient Portal.

Visit our COVID-19 Vaccination page for more information.

{Updated 1/31/22}

No, it does not have to be transcribed onto the Immunization Record Form.

You are strongly encouraged to submit your COVID vaccination documentation along with the Immunization Record Form.

Individuals vaccinated in Virginia can download or request a copy of their COVID-19 and/or immunization record using the Virginia Immunization Information System. Individuals vaccinated in another state can contact the state department of health about immunization records. The CDC has a list of state immunization systems.

You may contact the provider who administered the vaccination to request proof of vaccination. This may be a health department, pharmacy, or another healthcare provider. Documentation should include your name, the name of the healthcare facility/provider, type of vaccine, and the date of vaccination.

 

If you received your COVID-19 vaccination at a Mason clinic, you must upload your vaccination documentation to the Health Services Patient Portal to have it documented in your Mason immunization record. Students are encouraged to upload documentation.

COVID-19 vaccines are strongly encouraged. Experts are still studying how long your immune system protects you from COVID-19 after you had it — and they recommend that people who had COVID-19 and got better get vaccinated.

Emerging evidence shows that getting a COVID-19 vaccine after you recover from COVID-19 infection provides added protection to your immune system. Visit the Centers for Disease Control website to learn more.

If you have questions about the COVID vaccines, contact your healthcare provider to get answers to your questions.

Visit the Office of Safety, Emergency, and Enterprise Risk Management for FAQ about the Mason vaccine clinics.

Information about COVID vaccines is available from the Centers for Disease Control.

The Centers for Disease Control states that you can be re-vaccinated with an FDA-authorized vaccine. The minimum interval between your last COVID vaccine dose and a FDA-authorized COVID vaccination is 28 days. Contact your healthcare provider if you have questions about receiving an FDA authorized vaccination.

There is no cost for COVID vaccination in the U.S or at a Mason vaccination clinic.

You can get your COVID-19 booster dose 10 days after the onset of symptoms or 10 days after your positive test date if you never developed symptoms, unless your healthcare provider has instructed you to wait to get your booster. Read the CDC guidance here.

If your healthcare provider determines you must wait to get the booster, you can have your provider complete the Certificate of Medical Exemption for Immunizations Requirements Form and upload the completed form to the Patient Portal.

 

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