Notification of Incomplete Records
We recommend you submit your immunization records early. Submitting records early allows students additional time to obtain necessary vaccinations or locate information if your records are not complete or the Immunization Office has questions about the information received.
The Immunization Office will review immunization records. A student whose records are not complete will receive a message to their George Mason email account. The email will direct the student to log into the Patient Portal to get information about missing requirements. Check your junk folder if you do not see it in your inbox.
Students can log into the Patient Portal after submitting records to the Immunization Office to check their status. Information will generally be updated within 48 business hours after submission.
Missing or Incomplete Documentation
If you are missing any required immunizations or documentation, or your dates are inconsistent with mandated requirements, you may receive immunizations or titers:
- At another healthcare facility in the United States
- At Mason’s Student Health clinic
- In your home country (please provide your healthcare professional with the Mason Immunization Record Form)
Late Fee and Account Holds
If immunization records or documentation is still incomplete after October 1 for those admitted for summer/fall semesters or March 1 for those admitted for spring semester, a hold will be placed on your Patriot Web account and you will be assessed a $50 late fee. Note: Students whose records were due prior to October 1, 2016 will have a $25 late fee.
This hold will prevent you from registering for future classes and can possibly have future Visa issues for international students. The hold will be lifted once you are fully compliant with your immunizations and the late fee has been paid.
Late Fee Payment and Account Holds Removal
Immunization records must be completed and late fee paid before account holds will be removed.
You can pay your late fee online or submit payment to Student Health Services clinic. Do not pay the late fee at Student Accounts. Do not include payment for late fee via the drop box. Immunization holds will be removed once records are complete and payment is reflected.
If you are making a payment online, allow 24 – 48 business hours for your payment to reflect in our system. Student account holds can only be removed during regular hours Monday-Friday. Payments made after 4:30pm will be processed the next business day. Payments will not be processed on holidays, weekends, or any day the university is closed.
Immunization Late Fee Appeals
If you believe there are extenuating circumstances that prevented you from submitting completed records on-time, you may submit an appeal for the Immunization Late Fee once all immunization requirements have been met. For late fees placed on October 1, the appeal submission deadline is December 1 of the same semester. For late fees placed March 1, the appeal submission deadline is April 15 of the same semester.